Everything in one operations workspace
Compliance control, arrears intelligence, and legal readiness for every property you manage.
Four systems, one record
Each property, tenancy and case lives in a single record, so compliance, arrears and legal readiness stay connected instead of scattered.
Certificates, statutory documents, and hazard tracking in one place, with expiry alerts before they become a problem.
Structured escalation from first missed payment to court, with every step timestamped and nothing left to a spreadsheet.
Build the Form 3A notice and the court evidence pack, and hand it to your solicitor without starting from a blank page.
Compliance, arrears, and legal signals connected into a single risk picture, instead of three separate spreadsheets.
Built for the reality of property management
Not a generic property app. STEMHQ is purpose-built for landlords and portfolio managers who deal with arrears, compliance pressure, and rent income operations every day.
Arrears dashboard
See every tenant's rent status at a glance. Colour-coded risk levels, days overdue, and balance owed, updated in real time as you record payments.
Global search
Search properties, tenants, postcodes, and navigate anywhere in the app instantly from the header. Cmd+K or Ctrl+K from any page.
Tenant case file
Every tenant has a complete case file with overview, contacts, payments, escalation, deposit, statutory compliance, documents, and a full audit log.
Portfolio analytics
Collection rate, total rent roll, arrears exposure, and compliance heatmap across your entire portfolio.
Compliance vault
Track Gas Safety, EICR, EPC, HMO licences, and Fire Risk Assessments. Automatic expiry alerts across your whole portfolio.
HHSRS hazard tracker
Log and track all 29 HHSRS hazard categories per property with severity, inspection dates, and resolution status.
Statutory compliance checklist
Per-tenant statutory tracker with progress bar covering tenancy start date, written statement, RRA Info Sheet, and How to Rent guide.
Notice Tracker
Portfolio-wide notice ledger for Form 3A Section 8 notices and legacy Section 21 cases still in court during the transitional period.
Form 3A Section 8 notice wizard
Court-ready Form 3A generator. Select grounds, auto-calculate notice periods, verify compliance checklist, and download or email the PDF directly to the tenant.
RRA Information Sheet
One-click email of the official government Information Sheet. Served date recorded automatically with a delivery receipt saved to the document vault.
APA managed payment requests
Email Alternative Payment Arrangement letters to councils for UC/benefits tenants with a UC impact warning confirmation step before sending.
Court evidence pack
Compile a complete court bundle: rent ledger, certificates, deposit protection, and Form 3A summary in a single PDF.
Escalation workflow
Five-step arrears escalation: informal contact, formal letter, APA, Section 8, court claim. Each step timestamped for the audit log.
Solicitor escalation portal
Invite your solicitor to a read-only, per-tenant case pack under a GDPR-compliant Data Processing Agreement. Every action is logged in an immutable audit trail. Revoke access the moment proceedings conclude.
Maintenance triage
Automated repair ticket classification, Emergency (24hr SLA), Urgent (14-day HHSRS), Routine, with contractor database and one-click email dispatch.
Tenant repair portal
Share a unique link with tenants so they can report repairs without an account. Categorised dropdown auto-classifies severity and alerts you instantly.
Knowledge Hub
Built-in legislation library, upcoming changes timeline, useful links, and step-by-step how-to guides for every key workflow.
Agent workspace
Multi-branch command centre for letting agents. See arrears, compliance, and collection rates across your whole client book.
White-label landlord portals
Branded read-only portals for each landlord client showing their portfolio, arrears, and compliance health in real time.
Client management
Onboard landlord clients in seconds and manage their tenancies, certificates, and RRA deadlines without spreadsheets.
Everyone connected to the same source of truth
Read-only portfolio access for every landlord client. Real-time compliance, arrears and case status, with no phone calls.
Invite a solicitor to a single tenant’s case pack. Scoped access, DPA accepted and SRA number verified, revocable in one click.
Tenants submit repairs and view their tenancy details. Every report lands on a timestamped maintenance log.
See the whole workspace on your portfolio
Start free. The free plan covers up to 3 active rental agreements, unlimited properties, with no time limit.